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Contract Administrator

About us:

Established in 2007, CDC Data Centres is Australia’s leading operator of sovereign, secure, world-class data centre facilities.

Headquartered in Canberra with multiple facilities in the ACT, NSW and New Zealand, CDC’s diversified operations provide secure data centre configurations that support co-location, containerised and hyperscale compute environments with all campuses interconnected with high-speed carrier grade networks.

At CDC we are passionate about creating an inclusive workplace that promotes and values diversity. We believe that everyone’s unique experiences enable us to deliver meaningful benefits for our people, our clients and communities. Our mission is to attract, retain and grow the world’s best data centre team.

Our people are responsive, innovative and trusted in supporting our customers. Together, we configure the landscape to meet the security, reliability, connectivity and sustainability needs for today and tomorrow.

About the Role:

The Contract Administrator supports the Finance team in the procurement control and operation of the business units of the CDC Data Centres. As an advocate for the business unit, the Contract Administrator ensures CDC requirements are considered and met through working with the wider CDC team.

The role involves taking ownership of contractual requirements and delivers value through timely provision of accurate and relevant information and analysis, there by supporting CDC’s decision making. The role prevents value erosion by creating and continually improving a strong control environment and ensuring CDC’s compliance.

Other responsibilities include:

Purchasing

  • Support the project team in purchasing goods, materials, and services in line with specified cost, quality, and delivery targets and communicate any supply problems which may impact on business operation
  • Preparation of Statement of Works addressing scope of services and supply, governance, pricing, and delivery
  • Review cost estimates, including proposed materials and resource planning whether they seem reasonable, accurate and costing is commercially aligned with previous purchases
  • Working in conjunction with the business units, evaluate and negotiate contractual terms with the vendors to drive organisation outcome while ensuring project remains within the established budget
  • Negotiate contracts, improve prices and terms of business with vendors and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
  • Monitor and advise on any issues which present risk or opportunity to the organisation
  • Develop commercial contract terms to support organisational goal
  • Compare available goods with industry trends to determine appropriate pricing
  • Track and report key function metrics to reduce expenses and improve effectiveness
  • Contact suppliers to resolve price, quality, delivery, or invoice issues
  • Perform risk management of supply contracts, agreements, and program requirements
  • Organise and schedule procurements in a timely manner

Governance

  • Ensure contracts are comply with state and federal laws and regulations working in conjunction with the legal team
  • Ensure compliance to company guidelines, purchasing policies and procedures during vendor negotiation and contract award process
  • Assess and evaluate vendors and contribute to performance reviews to ensure contract compliance

Reporting

  • Assist in creating regular status reports regarding financial performance valuation

Stakeholder Management

  • Collaborate with key persons to ensure clarity of the specifications and expectations of the organisation and act as an interface between vendors and the business units on purchasing processes
  • Discovering profitable vendors and maintain procurement partnership
  • Build, maintain and manage vendor relationships and keep up good communications
  • Communicate with team members, vendors, and managers to align goals

About You:

  • An understanding of the underlying Data Centre Industry.
  • Excellent interpersonal skills with a diverse group of management and staff
  • The ability to build relationships with key contacts within CDC and external service providers.
  • The ability to openly and clearly communicate with the wider team.
  • Highly motivated with a proven record of successful achievement. This includes the ability to achieve specific goals, objectives, and deadlines within the limits of the resources available.
  • High level of organisational and planning skills, and the ability to balance multiple priorities and conflicting deadlines.
  • Ability to deliver high quality outcomes that are accurate, complete, and timely; and
  • Strong attention to detail.

Essential:

Australian citizenship and ability to obtain an NV1 Security Clearance

Application Process

If you are looking for an opportunity to play a vital role in a fast-growing Australian technology company and be part of our amazing team, please email your resume and cover letter to careers@cdcdc.com.au

 

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    CDC is growing and continues to employ, invest in and grow the best talent. Please reach out the HR Team at careers@cdcdc.com.au for more information on the benefits of joining CDC Data Centres.